Registration and Cancellation Terms

The owner of this registration form on ipc2020.publicon.ee website (hereinafter: registration form) is Publicon OÜ (business registry number 11077247) located at Väike-Turu 8, Tartu, Estonia.

Information about sales, items and prices

The terms and conditions apply when registering via the registration form on this website. All participation options are listed together with the prices. Information about the items is presented in the registration form and on the other webpages. 

All registrations have to be made via the online registration form that will be open on this website from July, 2019 until June, 2020.
Payments can be made:
- via bank transfer after receiving the invoice -  any resulting bank charges are to be paid by the Congress participants. 
- by credit card, available for Visa and Mastercard users (there is no additional fee);
- or an Estonian direct bank link (bank charges may apply based on the service provider).

Registration process

Participation in the International Peatland Congress is subject to a fee. Please fill in all compulsory fields and make the selections about your participation. At the end of the form, you will see the total sum of your selections. You can then preview your registration form and submit the registration, then making a selection between payment by credit card or Estonian bank link or to receive an invoice. If you wish to pay by bank transfer, you will get the invoice via e-mail within an hour after registering. If you choose online payment, you will be directed to website of the online payment service provider Maksekeskus and the invoice will be sent to you automatically after a successful payment.  We can only accept euro-payments.

Registration to the congress and social events is binding for the participant. The registration is confirmed when the payment has been received. The fees are to be paid in advance, payment options will become available after successful online registration.

Some registration selections might have limits - this is marked next to the item. You can only make selections where there is still availability. If there is an error with the system, we will notify registrants as soon as possible and refund money for the selections that are no longer available within 14 days. 

Payment receiver is Publicon OU.
Address: Väike-Turu 8, 51004 Tartu, Estonia.
Bank details: 
Swedbank, Liivalaia 8, Tallinn, Estonia
IBAN  EE152200221061392536​
SWIFT/BIC HABAEE2X

Delivery

After filling in the registration form, an automatically generated confirmation e-mail will be sent to the e-mail address inserted in the form free of charge. The e-mail contains a pdf link with the registration data which can be downloaded and serves as a written confirmation. If you chose payment by bank transfer, the invoice will be sent after successful registration. If you chose payment by credit card or bank link, the invoice will be sent after successful payment.

If you notice a mistake in your registration data, please contact the secretariat at your earliest convenience. If you need some information on the invoice to be changed (e.g. some registration items to be added, a VAT number to be added, the payment deadline extended), please contact the secretariat. Please send an e-mail to ipc2020@publicon.ee. ;

Processing personal data

The secretariat will process the personal data (such as the name, phone number, address, e-mail address) inserted into the registration form only in relation to the registration to this congress.
By registering to the event, you agree that in case you are captured on a photo/video during the event, this can be used in print and online publications by IPS. If you should find a photo on the conference website that you would like to have removed, you can e-mail to kristin@publicon.ee.

Cancellation policy

Should you cancel your attendance at the Congress by 1 March 2020, the participation fee will be refunded, minus an administration fee of 35€. Should you cancel your attendance at the Congress by 1 May 2020, 50% of the attendance fee will be refunded, minus an administration fee of 35€. In the event of a cancellation after 1 May 2020, no refund is possible.

Refunds will be processed within two weeks after the Congress. Please submit your cancellation to the Congress Secretariat in writing via e-mail: ipc2020@publicon.ee. Cancellation requests must identify the registrant’s name, email address, the amount paid and bank details.

Visa information
If you need a visa for attending the congress, please fill in this area in the registration form. After this, you need to make the payment for the registration fee. Then it will be possible for us to issue the visa invitation letter. If it happens that your visa is declined, please send the rejection letter to the Secretariat and we will refund the paid sum up to 1 month before the congress. Please apply for a visa in time!

Name changes are free of charge, but these need to be reported to the secretariat via e-mail at least 5 days before the beginning of the Congress.

Please send all questions regarding the registration and payment to the Local PCO of IPC 2020:

Kristin Lillemäe
Secretariat Manager
+372 740 4095
ipc2020@publicon.ee